Our Privacy Notice
Last updated: July 2, 2019
We Respect Your Privacy
At PolicyPilot.com, owned and operated by LMB Insurance Services, Inc., (collectively, “PolicyPilot”, “Company”, “we”, “us”, or “our”), your privacy is a top priority for us and we are committed to protecting your privacy online. This Privacy Notice outlines the steps we’ve taken to ensure that you have a great experience at PolicyPilot.com, and also provides details on how we treat any personal information you may submit to us.
This Privacy Notice applies to this website, PolicyPilot.com. In addition, we may from time to time add new sites that may or may not be listed in this Privacy Notice. Please note that this Notice applies only to the information collected through this website and not to websites maintained by other companies or organizations to which we link. In addition, this Notice applies only to information collected online, not offline, and how they are being used, secured, and shared by PolicyPilot. It also describes the choices available to you regarding our use of your personal information and how you can access and update this information.
Information Collection and Use
We may collect and use personal information about you to respond to your request for products and services offered through this website for the purpose of matching you to providers who have paid marketing fees to receive inquiries. We will also collect information in order to notify you about products, services, and other opportunities we think will be of interest to you, including offers from our subsidiaries, parent or sister companies, affiliates, clients and/or business providers. The information we collect may be from the following sources:
- Information provided by you in connection with obtaining quotes for insurance. For example, you may be asked to provide your full name, address, telephone number, email address and/or financial information depending upon your request.
- Information provided by you in connection with obtaining quotes from providers for other products or services such as long distance service, internet access, and home improvement.
- Information provided by you in connection with obtaining a certain product or service offered by one our network providers.
- Information you provide us when you register to receive communications from us (such as your email address).
- Information you provide us when you enter promotions or sweepstakes offered by PolicyPilot (such as your full name, physical address and email address).
- Information you provide us through telephone and web based surveys, customer service correspondence, and general feedback.
- Information you provide us when you apply for a job with PolicyPilot.
We also collect demographic information. Demographic information is all other information such as gender, zip code, or any information that is not tied to your personal information. In addition, we may receive information about you from other online or offline sources, including third parties from whom we validate consumer self-reported information, and verify information we already have about you. This helps us to update, expand and analyze our records and provide products and services that may be of interest to you.
Information Sharing and Disclosure
We share your personal information with other companies so that they can market their products or services to you. If you do not want us to share your personal information with these companies, contact us at CustomerCare@policypilot.com
Additionally, we share personal information about you under the following circumstances:
Products or Service Requests – If you submit a request for information on insurance products and/or services or any other product or service offered through this website, we will share the personal information contained in your request form (such as your full name, address, telephone number, or e-mail address) with our business providers, which include, but are not limited to, insurance carrier’s brokers, agents, and companies in our client network (collectively, “Client” or “Clients”) to process and fulfill your request. To complete your request, you may be asked to provide your year of birth, information about your driving history and other personal information, depending on the type of service requested, that is necessary for the purpose of underwriting and/or issuing an insurance policy. If applicable to the service you requested, we may also use your Social Security Number, if you provide it, for the purpose of validating your self-reported information. Please note that we will not be able to process or fulfill your request without providing your personal information to Clients that match your profile. All Clients in our network have entered into agreements with PolicyPilot, and are required to comply with federal and state privacy regulations.
For a complete list of the Company’s licenses and disclosures, please click here.
Environmental Variables. We and our service providers and/or business partners may also collect certain environmental variables, such as computer type (Windows or Macintosh), screen resolution, OS version Internet browser, and Internet browser version. These environmental variables are collected by most browsers, and can be used to optimize your experience on the Website.
Pixel Tags. We and our service providers may also use so-called “pixel tags,” “web beacons,” “clear GIFs” or similar means (collectively “Pixel Tags”) in connection with some Website pages and HTML-formatted email messages to, among other things, help us better manage content on our Website or emails by informing us which content is effective to compile aggregate statistics about Website usage and response rates and allow us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns. A Pixel Tag is an electronic image with a unique identifier, often a single pixel (1×1) that is ordinarily not visible to Website visitors. Pixel Tags are not tied to your personally identifiable information. Pixel Tags allow us to count users who have visited certain pages of the Website, to deliver branded services, to provide online advertising, and to help determine the effectiveness of promotional or advertising campaigns. When used in HTML-formatted email messages, Pixel Tags can tell the sender whether and when the email has been opened.
Information That You Voluntarily Provide. We also collect non personal information (such as your geographic location, etc.) when you voluntarily provide such information to us. When such information is not combined with any personal information, such information is considered to be non-personal information, as it does not personally identify you or any other user. Additionally, we may aggregate personal information in a manner such that the end-product does not personally identify you or any other user of the Website, for example, by using personal information to calculate the percentage of our users who have a particular telephone area code. Such aggregate information is considered non-personal information for purposes of this Policy. Please note that if we combine any non-personal information with personal information the combined information will be treated by us as personal information as long as it is so combined.
Information Sharing and Disclosure
We share personal information about you under the following circumstances:
Other Products or Service Requests – If you submit a request for information about a product or service other than insurance, you will be asked to provide your personal information (such as your full name, address, telephone number and email address). The personal information you submit is collected by PolicyPilot and shared with the particular business provider operating the service or providing the product you requested. Where the service is operated by one of our business providers, the collection, use and disclosure of your personal information will be subject to that business providers’ privacy notice. Our business providers may contact you by telephone, email, or regular mail based on the information you provided to us, even if you have opted into the National Do Not Call List administered by the Federal Trade Commission, any state equivalent Do Not Call List, or the Do Not Call List of an internal company. If one of our providers contacts you by telephone and you wish not to be contacted again by that business provider with respect to your inquiry, then you should specifically make a request to that provider not to contact you again.
Vendors – We sometimes disclose the information we collect to companies that operate various services for us such as marketing distribution, advertising, processing resumes, or certain product functionalities. These vendors only have access to personal information needed to perform their functions or to complete the transaction you requested, and may not share it with others or use it for any other purpose.
Job Postings and Affiliate Providers – We allow for the online submission of resumes and employment related information. Please note that the information (including personal information) collected through the online job application process on the Career section of our website is not subject to this Privacy Notice. However, we want to assure you that information obtained from our job site will be used solely for the purpose of accepting and evaluating your submission for possible employment and the related purposes described on our Career page.
Affiliate Providers – We may also collect personal and business information submitted through the “Affiliate Program” section of our website. This information submitted through the “Affiliate Program” is not subject to this Privacy Notice. However, the information obtained through the Affiliate Program will be used solely for the purpose of accepting and evaluating your submission as a possible Affiliate Provider.
Subsidiaries, Parent or Sister Companies – We may share personal and demographic information about you with our subsidiaries, parent company, or sister companies to give you more options to your customer requests and provide you better service. For example, we may share your information with ClassesUSA.com or LowerMyBills.com. If you do not want your information shared in this manner, please email us at CustomerCare@policypilot.com.
Business Transfer – As with any other business, it is possible that PolicyPilot in the future could merge with or be acquired by another company. If such an acquisition occurs, the successor company would have access to the information maintained by PolicyPilot, including your personal information, customer and business account information, but would continue to be bound by this Notice unless you consent otherwise. You will be notified via email and/or a prominent notice on our Website of any change in ownership or material changes to the uses of your personal information, as well as any changes to choices you may have regarding your personal information.
Non-Affiliated Companies: From time to time, we may share your personal information with non-affiliated third parties. For example, we may share personal information to provide a product or service that we feel may be of interest to you. We may also sell or share your personal information to a third party advertiser that will use your personal information for their own marketing purposes.
How We Respond to “Do Not Track” Signals – Some web browsers provide a “Do Not Track” feature that sends a signal to websites you visit that you do not want to have your online activity tracked. We do not respond to Web Browser “Do Not Track” signals at this time.
Advertisements and Third Party Ad Servers
We engage with a third party to either display advertising on our Website or to manage our advertising on other sites. For instance, when visiting a third party website, you may receive a banner advertisement, a “pop up” window advertising PolicyPilot, or a displayed a text link on the third party site. Please note that such advertisements are served by the third party website that you have visited and are not controlled by PolicyPilot. In addition, such advertisements may be placed by third party ad servers or ad networks. Our third party providers may use technologies such as cookies and action tags to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here or here. Please note this does not opt you out of being served ads. You will continue to receive generic ads.
Offering You Choices
Marketing Email Options – You may register to receive communications from us directly on our Website or through a third party. Upon registering, we will periodically send you e-mails with offers and promotions. If you no longer wish to receive these communications, please let us know by sending an email to email@example.com (You may also opt-out by clicking on the unsubscribe link in our emails).
Third Party Advertisers – Please note that PolicyPilot can only control its own mailing list and policies. Third party advertisers that maintain their own mailing lists may send communications that advertise our services, and you may need to contact these parties directly in order to stop receiving their email communications.
For a complete list of the Company’s licenses and disclosures, please click here.
Confidentiality and Security
The security of your personal information is very important at PolicyPilot and we take a number of steps to safeguard it. For example, we limit access to personal information to those employees or agents who assist us in providing requested products and services to you and maintain physical, electronic, and procedural safeguards that comply with federal standards to guard personal information about you.
When you enter sensitive information (such as a Social Security number) on our order forms, we encrypt the transmission of that information using secure socket layer technology (SSL).
We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact us at to firstname.lastname@example.org.
We may provide you the opportunity to participate in surveys on our site. If you participate, we will request certain personal information from you. Participation in these surveys is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code). We use this information for market research purposes and to improve our services. We will occasionally provide pseudonymized aggregated statistics about our users in reports to third parties. These reports will not identify individual users.
We may use a third party service provider to conduct these surveys; that company will be prohibited from using our users’ personal information for any other purpose.
Third Party Links
Social Media Features
Our Web site includes Social Media Features, such as the Facebook Like button. This Feature may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy notice of the company providing it.
In some cases, we may use third parties to operate portions of the PolicyPilot website. Although the particular section of the website may have a similar appearance as the PolicyPilot site, information submitted through these outside third parties are subject to that company′s privacy notice unless otherwise stated. Please refer to the URL of the website or web page your viewing in order to better identify the party operating that website or web page.
A Special Note about Children’s Privacy
Removing Your Information
We will retain your information for as long as your account is active or as needed to provide you services. If you wish to request that we no longer use your information to provide you services or updates on additional products, contact us at Customer Care. Additionally, we will retain and use your information as necessary to comply with our legal or regulatory obligations, resolve disputes, and enforce our agreements.
Upon request, we will provide you with information about whether we hold any of your personal information. If your personal information changes, or if you no longer desire our service, you may update, amend, or ask to have it removed from our mailing lists or production directory by emailing Customer Care, or by contacting us by telephone or postal mail at the contact information listed below. We will respond to your request within 30 calendar days.
Questions and Suggestions
If you have any questions, concerns or suggestions about our Privacy Notice, you may contact us:
By sending an email to:
By sending a letter to:
Attn: Customer Care
4859 W Slauson Ave #405
Los Angeles, CA 90056
Changes to this Privacy Notice
PolicyPilot may update or modify this Privacy Notice from time to time. If there are material changes to this Privacy Notice or in how PolicyPilot will use your personal information, we will post such changes here. You will be notified by email if any of the material changes that affect the use of your personal information before it takes effect and asked to opt-in to the new use of your personal information. If you do not agree with the changes to how your information will be used, please do not continue to use this website.
By using this site, you signify your assent to the PolicyPilot Privacy Notice. If you do not agree to this notice, please do not use any of the PolicyPilot site. When you request rate quotes or other information through PolicyPilot, you are authorizing us to share information with our network providers, who will contact you by phone, email, or mail. If you do not want further communication from them, please notify the provider directly. We reserve the right to make changes in this notice at any time. Please check the notice each time you use our Website to ensure you are aware of any changes in our privacy practices. Our Privacy Notice will indicate the date it was last updated. Your continued use of our site will signify your acceptance of the changes to our Privacy Notice.